DIWASS: How to prepare your company for the new European digital register of waste shipments
DIWASS: Are you ready for the digital transition of transport documents?
From 21 May 2026, DIWASS becomes mandatory for the cross-border transport of waste in the EU.
Without preparation, companies risk: delays, refusal of notifications, administrative overload and non-compliance.
ubiDOCS helps you achieve compliance faster, without complexity.
The gradual end of paper
DIWASS in summary
Regulation enters into force: May 21, 2026
First DIWASS obligations: from 2027
Mandatory digitization of notifications
Gradual phasing out of paper documents by 2029
What DIWASS changes in concrete terms for you
Less paperwork
Direct and automatic connections with your partners
Seamless digital exchange of documents
Automatic transmission to the authorities
Real-time proof of compliance
Who is DIWASS aimed at?
DIWASS concerns all organizations involved in cross-border waste transfers:
waste producers;
collectors, traders and brokers;
carriers and logistics service providers;
the treatment facilities;
consultants and compliance officers.
Without a certified solution, the risks increase: delays, errors, potential penalties.
Good news: ubiDOCS gets you into compliance effortlessly!
What is DIWASS?
DIWASS (Digital Waste Shipment System) is the new European digital registry designed to manage and track transboundary waste shipments subject to notification.
It is introduced by Regulation (EU) 2025/1290 on shipments of waste, which enters into force on 21 May 2026 .
DIWASS will gradually replace paper-based procedures related to notifications and Annex VII (green list waste) and Annex IB (orange list waste) , and will centralize exchanges between:
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operators,
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competent authorities,
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European Commission,
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control services.
Each Member State decides whether companies should work directly with the DIWASS platform or via their own national tool coupled with DIWASS.
Why is DIWASS a major transformation?
DIWASS aims to:
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fully digitize notification procedures,
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to harmonize practices between Member States,
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to facilitate controls and secure data,
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reduce the risks of fraud and errors,
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improve the traceability of waste transfers,
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simplify administrative exchanges.
This is a profound change for all actors involved in waste transfers.
ubiDOCS meets 100% of DIWASS requirements
DIWASS: Green list or orange list, which procedure applies to your transfers?
Before digitizing your waste streams, you first need to know which regulatory category they fall into.
Two systems coexist depending on the nature of the waste transported, and this distinction conditions everything else in your organization.
Annex VII, the reference document for waste on the green list
Non-hazardous waste intended for recovery falls under the green list. Its cross-border transport must be accompanied by ANNEX VII, a standardized document that accompanies the goods physically or digitally.
This is the most frequent scenario for the majority of carriers and operators concerned.
The prior notification procedure for waste on the orange list
For hazardous or more complex waste, the logic changes entirely.
It is then necessary to compile a preliminary NOTIFICATION FILE, obtain the agreement of the authorities of the countries of departure, transit and destination, sign a contract and subscribe to a financial guarantee.
A cumbersome procedure, which leaves little room for improvisation.
DIWASS: Regulatory Calendar
Key deadlines in the DIWASS calendar
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May 21, 2026: entry into force of Regulation 2025/1290
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2026: Technical finalization & DIWASS pilots
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2027: First obligations for notifications
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2028–2029: widespread adoption and end of paper documents
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From 2029: DIWASS = single mandatory platform
Businesses need to prepare now
What must already go through DIWASS and what remains on paper
Since May 21, 2026, Regulation (EU) 2024/1157 has entered into force: it repeals Regulation (EC) No 1013/2006 and imposes electronic exchange via DIWASS (Digital Waste Shipment System) for files subject to notification.
For the Green List, a transition period is in effect until December 31, 2026: paper copies of Annex VII remain permitted, even though digital versions are already allowed. This tolerance will end on January 1, 2027.
This is the deadline to remember in your operational planning (source: Regulation (EU) 2024/1157 - EUR-Lex ):
From now on: possibility of switching to the digital Annex VII;
until December 31, 2026: coexistence of paper and digital for the green list;
From January 1, 2027: end of paper tolerance, gradual generalization until 2029.
The steps to take now in your farm
Waiting until the deadline means experiencing the transition in a rush. Identifying the affected flows, mapping the files, and adapting your internal processes: this is precisely what Ubidata helps you structure today, before the deadline becomes a necessity. Ubidata supports this preparation with its e-Waste solution, recognized by the three Belgian Regions and compliant with DIWASS requirements: impact analysis, process adaptation, technical integration, and training for your teams. Not sure if you're affected? A quick analysis is all it takes to determine that.
Risks if you don't prepare
⚠️ Without a suitable solution, you risk:
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loading/unloading delays
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documentation errors
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non-conformities during inspections
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increasing complexity for your teams
You need a simple, certified and immediately operational solution.
ubiDOCS DIWASS: the complete solution for compliance, without complexity
With ubiDOCS, you digitize, centralize and share all waste transport documents securely and in compliance with DIWASS.
In just a few clicks:
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Automatic digital transmission
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Secure archiving
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Evidence available in real time
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Integration with your tools (TMS, ERP…)
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Zero paper to manage
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Guaranteed conformity
Connect your TMS or ERP to DIWASS instead of re-entering everything.
The shift to digital doesn't mean working manually in a new interface. In fact, the opposite is what makes all the difference for your teams.
The interoperability requirements imposed by the European regulation
Implementing Regulation (EU) 2025/1290 of 2 July 2025 sets out the interoperability requirements: in practical terms, your TMS or ERP can automatically transmit information to DIWASS, without your teams having to re-enter everything manually. In practical terms, this means that your transport management system (TMS) or enterprise resource planning (ERP) software can communicate directly with the European platform, without manual re-entry. This is precisely what ubiDOCS addresses: direct integration with your existing tools. In practical terms, this means fewer manual errors for your operators, documents always available for your drivers, and controlled compliance for your company, without any overhaul of your information system.
Test the connection before increasing the load
A technical connection cannot be improvised the day before the deadline. It is best to test the data exchange with DIWASS beforehand, on a limited scale, before the expected rollout between 2027 and 2029. This testing phase allows you to verify the consistency of the transmitted data and adjust internal processes without time constraints. Your transport data already exists: it's simply a matter of making it usable at the right time, with the right technical partner by your side.
ubidata supports you from impact analysis to training your teams, with a solution proven in the Belgian and European field.
Concrete benefits for your operations
For your drivers
Less paper
Documents still available
Simplified process
For your operators
No more manual errors
Real-time tracking
Less stress during checks
For your company
Automatic compliance
Paper cost reduction
Digital and modern process
Why ubidata?
Ubidata already supports several Belgian and European stakeholders facing the DIWASS transition. Our value is based on three pillars:
1. DIWASS Expertise
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Thorough understanding of the technical and regulatory requirements of Regulation (EU) 2025/1290.
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Mastery of formats, API exchanges and required digitization processes.
2. Field knowledge
Over 15 years of experience in the digitalization of logistics and processes related to waste flows.
We understand the operational challenges, the constraints of the teams and the realities on the ground.
3. Comprehensive support
Impact analysis, process adaptation, DIWASS integration, training and ongoing support until 2029:
ubidata covers the entire technical and operational transition.
DIWASS FAQ
Will DIWASS be mandatory?
Yes. DIWASS is the platform provided for by Regulation (EU) 2025/1290.
When does the regulation come into effect?
The text enters into force on May 21, 2026.
When will DIWASS need to be used?
The bonds begin in 2027 with full generalization by 2029.
How to prepare for it?
Digitize processes, automate notifications, and train teams.
Ubidata will support you every step of the way.
Is there any information related to the member countries of the Union?
Flanders has already announced that companies will have to use DIWASS for Annex VII, but the online portal EVOA for digital notification.
The Netherlands, Wallonia and Brussels have chosen the DIWASS system for both procedures.
France has a national tool called Trackdéchets for both procedures.
More information
The European Commission 's website is updated regularly; visit the page HERE.